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Opera 3 Materials Requirements Planning Module

With Opera 3 and the Material Requirements Planning Module you can ensure your stock levels are optimal and satisfy future demands by collecting information from Sales Orders, Purchase Orders, Works Orders and Stock control. The MRP Module has been developed and continues to be developed based on the requirements of customers and can be customised to fit your requirements.

The module has 3 main processing options:

• Purchase Orders – Highlights potential issues with stock levels relating to purchase orders
• Works Orders – Highlights potential issues with stock levels relating to works orders
• Stock Transfers – Suggests transferring stock between warehouses to satisfy demand

Users can also see projected stock levels from the future using the “MRP Details” function available within SOP Processing, Stock Control and Purchase Order Processing. You can exclusive stock items from the MRP processing by warehouse, stock category or by individual stock code, giving you more control over what is planned. Download the datasheet above for more details.

Win 30 days of FREE support to celebrate Profile’s 30th anniversary!

We are delighted to be celebrating Profile’s 30th birthday this year! To celebrate all that Profile has achieved in 30 years, we are offering our customers a chance to win 30 days of free support and also get entered into a draw to win a hamper!

All you need to do to enter is recommend a friend / business: Do you know of anyone who could benefit from Pegasus Opera 3, Operations II or WebXchange? Do you know any companies that are already using Pegasus software that aren’t getting the most out of their support company? Could you be aware of any companies that are struggling with their IT infrastructure that could use our expertise or assistance?

Every person / company that you nominate will give you one entry in to our prize draw to win a gift hamper full of goodies from Bettys. If you make a nomination that progresses in to a customer / contract then we will thank you with 30 days of free support, totally on us.

You can submit companies or individuals via the form at the bottom of this page.

The draw for the hamper will end on June 1st, 2019 and the winner will be announced in our summer newsletter.

@Profile March 2019 – Celebrating Profile’s 30th Birthday!

Welcome to this special anniversary edition of the @Profile newsletter! Profile turns 30 this year! For 30 years we have been helping customers make the right decisions for their business, whether it be with their Pegasus software or their network and hardware solutions. For our 30th year we will be ensuring all of our customers are prepared for Making Tax Digital, ensuring that nobody is left behind with outdated or unsupported software, and expanding our range of Opera 3 and Operations II utilities!

To celebrate this momentous milestone we are offering a chance to get 30 days of free support, totally on us, as a thank you for celebrating with us, as well as another great prize. Read on to find out more!

Making Tax Digital

It feels like we’ve been warning our customers about Making Tax Digital for years now (that’s probably because we have!) but the time is nearly here! By now I’m sure you’ve done your research and feel confident that when the time comes you’ll be prepared for the legislative changes. Don’t forget, your first quarterly VAT return after April 1st needs to be using the MTD functionality found in your Pegasus software, so you need to be prepared in plenty of time!

If you still have any questions or require any training, please remember you can contact your Account Manager to schedule some time with our Pegaus. You can call us on 08000 195 101, or email us on sales@profile.co.uk with any questions / queries.

Spotlight on Profile

From selling Window-Making software that linked to Pegasus accounts packages in 1989 (coincidentally the same year the internet was born), to making Pegasus products our focus and introducing hardware services to become a total IT solutions company, Profile has been evolving over the last 30 years to best suit the needs of our customers. We have been supporting our customers software & hardware, offering advice for how to get the best out of their IT & infrastructure and, more recently, assisting companies with the move to hosted networks as cloud computing becomes the norm.

Even after 30 years we aren’t slowing down either, as Profile has been recognised as the top Pegasus Partner in the whole of the UK, have been shortlisted as Business of the Year in the Thames Valley Business and Community Awards, and have recently been awarded a Year on Year Partner Growth award by Zen Hosting! Just another testament to our longevity, adaptability and the trust that our customers have in our support & services.

Get 30 days of free support & win a hamper!

We are delighted to be celebrating Profile’s 30th birthday this year! To celebrate all that Profile has achieved in 30 years, we are offering our customers a chance to win 30 days of free support and also get entered into a draw to win a hamper! All you need to do to enter is recommend a friend. Do you know of anyone who could use Pegasus Opera 3? Any companies struggling with their IT infrastructure or support that could use our expertise or assistance?

Every person / company that you nominate gives you one entry in to our prize draw to win a gift hamper from Bettys and any nomination you make that progresses in to a new customer will give you 30 days of free support!

You can nominate a company via our competition page, which also contains all the details plus terms and conditions.

Profile’s Opera 3 & Operations II Utilities

Have you seen our range of custom Profile utilities? These custom made add-ons add extra functionality to your Pegasus Opera 3 or Operations II software and give you more features on top of your existing software functionality. Visit our website to view the selection and find out more about these useful add-ons.

End of Support for various Microsoft products

Microsoft has formally announced that they are ending extended support for Windows 7, Windows Server 2008 R2 and SBS 2011 in January 2020. Also, you may have missed Windows Server 2012 support ending in in October 2018, which means you could be running your business on outdated, unsupported software.

What does this mean for your business? Well, if you’re still using Windows 7 or Windows Server 2012, you should be thinking about updating to Windows 10 and Windows Server 2018. This will futureproof your business and ensure you are receiving the latest features, security updates and patches. If you’re worried about the compatability of your operating system with your software or want a free of charge hardware audit, contact your Account Manager, call us on 08000 195 101, or email us on sales@profile.co.uk.

– The Profile Team

Looking back at our Live Making Tax Digital Seminars!

At the end of January into the beginning of Feb we hosted 3 live seminars across the country updating our customers on the latest developments from Pegasus, the Making Tax Digital changes that are coming to Opera 3 and the Payroll chances for the 2019 financial year. Our time on the road is over now and I’m pleased to say that the seminars were all a success!

We had an excellent turnout at all 3 of our events, with lots of handy information about how Opera 3 SQL SE differs from standard Opera 3, how Pegasus WebXchange and Mobile Sales can be a benefit to your businesses field sales team, and how you can be ready for Making Tax Digital and the Payroll new year. This was all presented very thoroughly by Pegasus Product Expert, Steve Power.

Attendees were encouraged to interrupt with questions whenever they felt like they had something they wanted to know or share, creating more dynamic and involving sessions. It was great to see customers discussing their worries and opinions with their fellow Opera users, as well as members of the Pegasus and Profile teams. From our feedback it seems like everyone came away having learned something new, with a lot of uncertainties about the new legislative changes being quelled.

Thank you to everyone who came, and we look forward to seeing you all again soon. If you were not able to make it this time, please keep an eye on our Events Page for any future seminars and events that we are hosting. If you have any questions about the products or topics that were covered, please feel free to contact your Account Manager.

@Profile December 2018 – Wrapping Up the Year

Welcome to the festive December edition of our @Profile newsletter! The year is somehow nearly over despite feeling like it’s only just started, but we’re already looking ahead to next year. In this newsletter we’ll be covering: Bespoke Opera 3 Utilities that make perfect stocking fillers, our Making Tax Digital seminars we’re hosting across the country in 2019, our Christmas opening hours for our office and emergency support, the Hertfordshire Business Awards ceremony and an update for those of you still using Opera II or Microsoft Server 2008. Enjoy!

Bespoke Opera 3 Utilities, wrapped with love by Profile

Our developer elves have been hard at work in their workshop creating some Bespoke Opera 3 utilities for our customers that we’ve wrapped up and put a bow on top, perfect for your businesses needs. These utilities add extra functionality to your Sales Ledger, Purchase Ledger, Cashbook and Stock modules in Pegasus Opera 3 and give you more features on top of your existing Opera 3 software’s functions.

You can check out a list of the bespoke utilities that we offer, as well as some detailed literature about some of them by visiting our Opera 3 Bespoke Utilities page. If you would like to find out more information, please contact your account manager, call us on 08000 195101 or email us at sales@profile.co.uk.

Live Pegasus Legislation Update Seminars

Profile are partnering up with Pegasus Software to host a series of live seminars across the country in early 2019. These seminars will focus on a variety of Pegasus related updates, as well as some important legislation overviews regarding Making Tax Digital, the 2019/2020 payroll changes and reverse charge VAT.

The seminars will be run in 3 different locations: Solihull on January 17th 2019, Dartford on January 23rd 2019 and Hemel Hempstead on February 5th 2019. Please visit the Profile Seminar Homepage to learn more about what will be discussed on the day and register for an event. There will be limited spaces, so book now to avoid missing out!

Christmas 2018 Opening Hours

Over the Christmas period you may need our support, please see below our opening hours over the Christmas period.

• Monday 24th December 2018 – Head office & support lines open until 12:30pm
• Tuesday 25th December 2018 – CHRISTMAS DAY – Closed
• Wednesday 26th December 2018 – BOXING DAY – Closed
• Thursday 27th December 2018 – Limited support available 9am – 5:30pm
• Friday 28th December 2018 – Limited support available 9am – 5:30pm
• Monday 31st December 2018 – Limited support available 9am – 5:30pm
• Tuesday 1st January 2018 – BANK HOLIDAY – Closed
• Wednesday 2nd January 2018 – Open as normal

We will be available to call on the following numbers during 27th/28th/31st December

Pegasus Software Support: 08450660099

Hardware and Network Support: 08455 200099

You can also email support@profile.co.uk and we will get back to you as soon as possible

Hertfordshire Business Awards 2018

Profile’s Managing Director, Amanda Sabatini was invited to attend the Hertfordshire Business Awards after being nominated for Business Person of the Year 2018! The ceremony was a fortnight ago and Amanda came away with a finalists award, which is a huge achievement! At the ceremony Amanda had a night of entertainment from stand up comedian Dominic Holland, music from some talented violinists, plus dinner and drinks. A well deserved night of celebration to recognise years of hard work, congratulations Amanda!

Opera II, Microsoft Server 2008 & Windows 7 Support – That’s a Wrap!

We always warn our customers when a piece of software is coming to the end of its support, and this time we have 2 announcements for you.

Microsoft has announced that the extended support for Windows Server 2008 and Windows 7 will end on January 14th 2020. If you’re using Windows SQL Server 2008, then extended support is ending even sooner, on July 9th 2019. If you are still using either of these softwares once extended support ends you will NOT be supported by Microsoft or Profile for any problems that may occur, and any future updates to Microsoft or Pegasus software can cause compatability problems. Speak to your Account Manager now or call us on 08000 195 101 to discuss your options for upgrading to compatible software.

As you should be aware Pegasus Opera II won’t be receiving an upgrade for the 2019/2020 payroll year and won’t be updated to support Making Tax Digital legislative changes in April 2019, so if you’ve been waiting to upgrade to Opera 3 then now is the time! If you are not using supported software by April 2019 you will not be able to upgrade your payroll or submit your tax digitally which will cause major problems across your business. You should already be speaking to your Account Manager about your options, so be sure not to let time run out.

– Merry Christmas and a Happy New Year from The Profile Team

Cyber Security: 5 top tips

Cyber Security is a hot topic right now and for good reason. Making sure your network is safe from viruses, cryptolocker malware (that holds your files for ransom), hackers stealing your information and malicious emails will save time, money and potential loss of data. You never think it can happen to you until it’s too late to fix.

We’ve put together 5 top tips that you can do now to reduce risk to your network, have a read below!

1. Daily backups

It is essential to have regular system backups, not only in case of infections but also for disaster recovery. Backups can be cloud based or on a physical tape, and can be set to automatically run at intervals of your choosing. It is recommended that your backup runs at least once a day.

2. Don’t open emails or attachments you don’t recognise or are unsure about

The simplest way to prevent Ransomware and viruses affecting your system is not to let it in, if it’s an email address you don’t recognise, a file you aren’t expecting or a subject you don’t understand, don’t open it or click on any links! Opening suspect emails opens the front door for viruses to enter your system and there’s nothing you can do to stop it once you’ve opened the door. Make sure all your staff are aware of this, as it only takes one email to access your entire system.

3. Ensure you have the latest protection solutions

Antivirus software, anti-spam filters, and firewalls are designed to prevent or alert users to threats before they happen. Making sure you have the latest version of the best solutions is imperative to the protection of your system.

4. Regularly install patches and updates for Windows and other software.

Microsoft, as well as other software vendors, regularly release patches and updates for servers, desktop or laptop PCs, tablets and smart phones. These updates are designed to keep you safe and can usually be done automatically if enabled in the settings. It is also important to ensure that your operating system is on the latest version too.

5. Routinely change your passwords

Having a simple or easy to guess password that you rarely/ never change is a huge weakness in your security, these viruses are designed to find weak links like this and access your system and files with ease. Changing your password once every 6 weeks and having secure passwords (using numbers, upper case letters and symbols) means one less way for these hackers to get in.

If you are at all concerned about the safety of your business please talk to your account manager about arranging a hardware and security audit, call us on 01442 236311, or send us an email at sales@profile.co.uk.

Profile Utilities for Opera 3 and Operations II

Profile offers a variety of utilities for Pegasus Opera 3 and Operations II that allows the software to do more than you originally thought it could. Each one is designed to add more functionality to the existing Opera 3 and Operations II modules, enabling you to achieve more with the same software.

Opera 3 Utilities

Please see below a list of the Opera 3 utilities that we offer, organised into the modules that they enhance. Click on a utility for a detailed description of its functions.

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Operations II Utilities

Profile also offer a range of custom made utilities for Operations II. You can click on any utility for a details description.

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If you are interested in any of the Opera 3 or Operations II utilities listed above and want to find out more about how they can benefit your existing Opera 3 or Operations II systems, contact your Account Manager, call us on 08000 195101 or email us at sales@profile.co.uk

Bespoke Utilities

Profile’s team of experienced developers are capable of creating utilities for Opera 3 to match any specification, if you are interested in personalising your Opera 3 or Operations II experience by creating your own, please contact your Account Manager.

Dear Customer,

We’ve been talking about Making Tax Digital for a while, our series of live Seminars that took place across December of last year focussed on making you more aware, and we’ve been keeping you up to date with the latest in our newsletters and email communication, and today we have a little more news for you.

Pegasus have always been committed to providing complete MTD support in their Opera 3 products (with Opera 2 support ending before MTD legislation comes in to effect) but today they have been officially listed by HMRC as a software supplier with VAT compatible products in development. This means you can have peace of mind that your Opera 3 solution is going to be supported and totally compliant with all the new legislative changes.

You may not be aware that the functionality to submit your VAT returns via Opera 3 already exists, and understanding how it works is vital. If you would like to learn how to take advantage of this prior to the end of the tax year then please email us at sales@profile.co.uk, call us on 08000 195101 or contact your Account Manager via your normal channels.

KC Smart Stock

KC Smart Stock is an integrated stock management solution that is designed to give you tighter, more efficient control over your stock all in a mobile, tablet-based format.

Using your chosen accounts package KC Smart Stock allows you to synchronise your stock information between departments, track stock through your warehouse and reduce time and money wasted by reducing human error caused by manual entry and more accurate stock forecasting. With Smart Stock, features that would otherwise not be supported by Sage & Opera like stock re-ordering and location replenishment are now integrated directly with your own accounts.

KC Smart Stock gives you more control over:

• Sales Order Picking
• Stock Taking
• Location Replenishment
• Goods Receipts
• Stock Adjustments
• Purchase & Sales Orders

Visit our KC Solutions home page to discover the whole suite of KC Solutions. If you want to find out more about how KC Smart Stock can benefit your business, please contact us at sales@profile.co.uk or call us on 08000 195101

Live webinar events: Introducing the KC Product Portfolio (December 5th – December 6th)

Don’t miss out on our two upcoming Webinars introducing KC Solutions to you and your business. These live events will be a fantastic opportunity for you to learn about what KC solutions can do for your business and have your questions answered by product expert Rachel Jakings. If you aren’t already familiar with KC solutions, please visit our KC Homepage to familarise yourself with the products, solutions and an overview of how KC solutions are perfectly suited for your industry.

It is recommended that you register for both webinars at the bottom of this page as they each focus on a different KC product and both feature important information.

Wednesday, 5th December 2018 @ 10:30am – KCPOS Integrated EPOS Solution Webinar

Authored by our partners KC Solutions, you will be taken on a whistle-stop tour of the KC Product Portfolio to find out how you can revolutionise your business by integrating multiple solutions together.

Topics Covered In The Event:

• The Power of a Single Platform: We look at the reasons why businesses develop with multiple isolated systems and the challenges this brings. The KC Philosophy is that true integration and the seamless movement of data will empower your people, deliver efficiency and ultimately unlock the potential your business has to grow.
• Introducing KCPOS: KCPOS provides the link that you need to take your business to the next level. Natively connecting with your in-house finance or business software, KCPOS is more than a till solution – it’s a single platform for the sharing and synchronisation of data throughout all the areas of your business where transactions happen. From one site, one till to a multi-national company, KCPOS supports your business and allows you to become more profitable.

Thursday, 6th December 2018 @ 10:30am – KC Smart Stock Integrated Stock Management solution Webinar

You are invited to discover more about KC Smart Stock, a stock management tool that gives you tighter control over your stock in a mobile/tablet based format.

Topics Covered In The Event:

• The Power of a Single Platform: We look at the reasons why businesses develop with multiple isolated systems and the challenges this brings. The KC Philosophy is that true integration and the seamless movement of data will empower your people, deliver efficiency and ultimately unlock the potential your business has to grow.
• Introducing KC Smart Stock: KC Smart Stock gives you greater control over your warehouses and stock rooms to minimise wastage and maximise profits. Natively connecting with your in-house finance or business software, KC Smart Stock is more than your average stock management solution – it’s a single platform for the sharing and synchronisation of data throughout all the areas of your business where stock handling happens. From one site with one stock room to a multi-national company with multiple warehouses, KC Smart Stock gives your business to tools to effectively and efficiently manage your inventory like never before.

Register for a webinar using the form below, details for how to log in and watch will be emailed to you closer to the date. For more information please contact your Account Manager or email sales@Profile.co.uk.

@Profile October 2018 – Be afraid, be very afraid

Welcome to the spooky October edition of our quarterly @Profile newsletter! In this ultra scary update we’ll be reminding you that you’re running out of time to react to the upcoming Making Tax Digital changes, telling you some scary stories and how you can ensure that they don’t happen to your business, letting you know how you can make your network more secure so you don’t get any unwanted visitors when you least expect them, introducing you to Managing Director Amanda Sabatini and helping you get on top of your money… enjoy!

The Tax Man is coming for you

If you haven’t been reading our emails and blogs over the last year then now is the time to be scared of Making Tax Digital! The changes come in to effect in April 2019 and you must be ready to submit your first VAT return via supported software by then. If you’re using Opera II, then you already know that won’t be possible and you must be planning to upgrade to Opera 3. Unless you move to Opera 3 before April 2019 you will be unable to submit your VAT returns nor your FPS and this will have very serious implications for your whole business. If you’ve been pushing the looming legislative changes to the back of your mind then now is the time to start paying serious attention.

If you’re using Pegasus Opera 3 then you should be aware that the functionality to submit your VAT already exists in the software, but you’re running out of time to book any training, demonstrations or data table clearing that you may need. Every single one of our Opera 3 customers will be requiring the same training and you do not want to be left behind when the legislative changes come in to effect, so you can’t leave it too late. Call your Account Manager, email sales@profile.co.uk or call us on 08000 195101 to discuss what we can offer.

In the mean time, please check out HMRC’s VAT notice for more details.

It’s time to face your fears

Everyone is scared of something, and businesses can have a lot to fear. How can you be sure you’re not wasting man hours with unecessary work and manual processing? what if you’re missing out on important new functionality? What if your software is no longer supported, or is reaching the end of its life like Opera 2? Recently we’ve seen how drastic changes in legislation can cause businesses to panic and realise their old software just won’t cut it anymore. It’s time to face your fears head on!

Pegasus Opera 3 SQL SE is the latest ERP release from Pegasus Software. Opera 3 SQL SE offers the latest functionality from Opera 3 but with the added power that comes with an SQL database. The ability to schedule tasks to run in the background or outside of busy hours alleviates any worries about wasted man hours, and as it is the latest version of Opera 3 you can be sure that it will be getting the latest functionality, legislative changes and security updates so you can futureproof your business.

To discover more about Pegasus Opera 3 SQL SE visit our website, contact your Account Manager or call us on 08000 195101.

Things that go bump in the night

It’s probably a silly question, but do you close and lock your front door at night? Do you turn on your security alarm before you leave the office for the day too? Nobody wants unwanted visitors in their home, so they take precautions. Why aren’t you doing the same for the sensitive information on your business network?

There are many weak points in a network, all it takes is an old and weak firewall, or a malicious email finding its way into the inbox of an unsuspecting colleague, Or even something as simple as an outdated antivirus solution. We’ve got some important suggestions and tips that you can do to make sure your network is protected.

The best place to start with protecting your business is a physical firewall, as by the time software firewalls that exist on your server/PC detect a threat, it’s already on your system, hardware firewalls turn threats away at the door. No matter how good your defences are nobody can account for user error or accidents. Email attachments, files from the internet and even harmless looking downloads could have computer viruses and malware hidden away inside them and once they’ve been let through the door they can quickly spread. Having the latest and best email monitoring & antivirus software and ensuring it is up to date is imperative to keeping yourself and your business safe. Our Hardware Solutions homepage is a great place to find our recommended solutions for any of your business infrastructure needs.

If you are at all worried about your current protection or have recently felt the effects of lacklustre solutions, speak to your Account Manager or call us on 01442 236311 to book a free of charge hardware audit. Our team of Profile engineers are fully equipped to identify and suggest the best ways to fix weak points in your defences.

Meet the Team: Amanda Sabatini – Managing Director

Once again it’s time to meet a member of our Profile team and find out a bit about them! This time – Amanda Sabatini. Despite being the MD, Amanda’s not actually as scary as the rest of this newsletter and neither is her message: We’re here for you!

Amanda has worked at Profile for 17 years and has been the MD for the last 5 of them. Amanda has recently been shortlisted for the Hertfordshire Business Person of the year which is a fantastic achievement, so I decided to sit down with her and get a little insight in to her mind to share with our customers.

What is your greatest achievement since working at Profile?

I love working at Profile – I wouldn’t have spent 17 years here if I didn’t – and working my way up through “the ranks” to MD has been a great achievement. However I think the best thing has been the team we have built, many of who have been here almost as long as I have, and that we all continue to achieve such high standards together. Pegasus Partner of the Year again!

If you could give any piece of advice to all of our customers, what would it be?

We’re your Partner and have a wealth of experience across a wide range of industries so don’t be scared to get in touch with us about anything to do with your business systems, be it asking about industry best practice, picking our brains about “The Cloud” or how to make the most out of your systems. If you don’t ask, you don’t get to take advantage of our experience

What’s one thing that you think Profile does better than anyone else?

Listening to our customers to understand what they need rather than just telling them what we think they need. That way, we can actually provide the solution that our customers need!

Finally, what scares you the most?

Heights. I don’t like heights.

Put a stop to your financial fears

Are you up at night, afraid of not knowing where your money is? The most important thing to keep any business running smoothly is money, without it you can’t pay your suppliers, your employees or keep the lights on. It’s therefore very important to keep track of where your money is coming from, and Credit Manager in Opera 3 is here to help.

Credit Manager puts credit control and debt management into one centralised module in Opera 3, it allows you to easily see who owes you money and how much each customer owes you, which can assist you with fighting your fears and reducing your debt. To find out more, visit our Credit Management homepage and speak to your Account Manager.

-The Profile Team

Important Reminder: You must be ready for Making Tax Digital!

Dear Customer,

This is just a reminder to let you know that you should be seriously considering the implications of Making Tax Digital on your business. Pegasus has recently released a Making Tax Digital White Paper that explains what the legislative changes will be and what implications and benefits it will have for your business. You can read the White Paper here.

If you are an Opera II user you will already be aware from our emails and seminars that Pegasus will no longer be supporting the software with updates for Making Tax Digital nor Payroll end of year changes. This means that unless you move to Opera 3 before April 2019 you will be unable to submit your VAT returns nor your FPS and this will have very serious implications for your whole business.

It is vitally important that you start planning your move to Opera 3 as soon as possible.

Pegasus are firmly commited to providing a Making Tax Digital solution for Opera 3 and they are aiming to release an update to support Making Tax Digital alongside the 2019 payroll end of year release. If you would like some advanced training and assistance assist with submitting your VAT returns through Opera 3, including how to manage your data and training on how to clear down the VAT tables to start fresh then get in touch. Be aware that as every single one of our customers is in the same situation then please be prepared and request assistance in advance so that you are not disappointed.

You may not be aware that the functionality to submit your VAT returns via Opera 3 already exists, and understanding how it works is vital. If you are an Opera 3 customer and would like to learn how to take advantage of this prior to the end of the tax year then please email us at sales@profile.co.uk, call us on 08000 195101 or contact your Account Manager via your normal channels.

For more information about Making Tax Digital please refer to this HMRC VAT Notice.

– The Profile Team