Improving Cashflow Control

Is your business part of the 60% of SME’s that experience late customer payments? Then you’ll understand that cashflow is the key to scaling as a business whilst also surviving through difficult times. Late payments can crumble any organisation, it’s imperative you have complete control of your finances.

Opera 3 Credit Management is the perfect way to consolidate all information required in one place for effective credit control. The Credit Management Centre provides a holistic view of your company’s overall financial status through the use of real-time graphs. You are also be able to export reports of who owes you what and when they owe it straight into Excel. These increased reporting abilities allow you to focus your attentions to managing your debt.

The Debt Management feature allows you to create nine levels of debtor letters, ensuring that customer’s late payments are kept on top of at all times. The correct choice of message is sent to the customer based on the level they are placed at. You can also group customers into defined management groups and assign activities to users to prioritise which debts to chase with a diary to schedule tasks. This module is key to making sure your business has a strong cashflow by helping you get paid faster.

Call us now on 08000 195 101 or email sales@profile.co.uk today to see how Profile can help manage your company’s finances.

– The Profile Team

Say Hello To Paperless!

Have you been working from home and realised that the important document you needed was filed away in the office? Profile offers a solution to maintain organisation at all times, whilst being able to access documents from anywhere and share information throughout the company.

Opera 3 Document Manager ensures your business remains organised at all times. Important documents can be captured and indexed either manually or by barcode, against Opera 3 accounts, stock items, staff records or transactions, meaning key documents can be found from specific places easily. This cost-effective solution saves valuable time and human error from misplacing key documents, whilst allowing key leaders to implement security levels all the way down to individual data levels. You can find confidence in knowing your business’ information will only be seen by those you wish.

With the current global situation highlighting the importance of your business being able to operate remotely and on the go, Opera 3 Document Manager can help ease your workforce’s transition to working mobile. All documents stored can be easily accessed wherever you are, using the easy-to-use retrieval software. On top of this, you’ll also be able to report on all stored documents by date or user range and have all documents stored in one central location.

Call us now on 08000 195 101 or email sales@profile.co.uk today to see how Profile can help ensure you’re ready to work on the go.

– The Profile Team

Temperature Checking Made Easy!

As we move to life after lockdown, our usual way of living won’t return for a sustained period of time. With the virus still lingering, businesses of all types across the globe must look to implement measures to avoid infection spreading amongst their workforces.

Here at Profile, we have a wide array of thermal scanners to make it accessible for all types of businesses to equip their premises with one. Ultimately, being able to check every individual entering your workplace on a daily-basis should limit Covid-19 entering your place of work. Meanwhile, these thermal scanners will also save invaluable time to your business, as the need for manual testing won’t be required. The scanners versatility is highlighted by their ability to be mounted on a wall, a tripod or handheld.

Profile also offers a wide variety of signage and Covid-19 safety equipment to remind those entering your areas of work of the measures in place to keep everyone safe for social distancing and prevention strategies.

Call us now on 08000 195 101 or email sales@profile.co.uk today to see how Profile can help ensure your workplace is safe for your return to work.

– The Profile Team

Make It A Safe Return To Work!

As many businesses begin to prepare their workplaces for the return of employees, it’s critical that social-distancing and safety measures are implemented to ensure the safety of your workforce. With life being different to what we’ve ever known, it may be difficult to determine how exactly your business can facilitate employees returning safely.

– The Profile Team

PAYROLL UPDATE – Furlough Assistance Reports

Pegasus has released two new reports for Opera 3 Payroll users to help with managing the Job Retention Scheme.

The first is a report to calculate furlough payments for your employees (his report will only calculate employees that have been furloughed for the whole pay period). The second is a report on the furlough payments that can export the data to Excel and then be uploaded to the HMRC portal.

The reports are being distributed as a download rather than an upgrade for ease – you can find a link to download by clicking below:

www.profile.co.uk/payroll

To complete the download, enter your name and company in the boxes then,when prompted, you will require the following username and password
Username: software
Password: 1Erawtfos02

You can also find further information and instructions in our Job Retention Scheme Assistance Report Help Guide at the bottom of our Opera 3 tab on our Payroll page.

– The Profile Team

Mailchimp Integration For Opera 3 CRM

Email marketing is an excellent way of marketing your business cost-effectively, whilst being a great way of communicating with clients and potential customers all over the world in a professional and concise tone. But how do you get your contacts, be it your customers, suppliers or prospects, to a suitable email engine without having to maintain two databases?

Opera 3 CRM now integrates with the highly renowned email marketing platform, Mailchimp.

Opera 3 CRM users will now be able to transfer their contacts to their Mailchimp audience whilst also having the ability to filter selective contacts, to include them in outgoing marketing campaigns. Users will be able to search for individual contacts or groups, enabling them to create tailored marketing campaigns to specific targeted audiences.

Call us now on 08000 195 101, email sales@profile.co.uk or contact your Account Manager today to see how Profile can assist with your email marketing.

– The Profile Team

Mailchimp Integration For Pegasus Opera 3 CRM

Unleash the marketing power of Mailchimp and Opera 3 CRM. Transfer Opera CRM contacts to your Mailchimp audience and selectively tag contacts for targeted inclusion in marketing campaigns.

[widgetkit id=265]

Protecting Your Business And Users Online

With the current unprecedented situation we find ourselves in, our businesses are relying on home and remote working more than ever. Will this become the “new normal”? How do we protect our business and users whilst they are all working elsewhere?

It’s critical to understand that a potential cyber-attack could lead to anything from mild inconvenience by disabling you from your devices, to severe consequences like harming your network or opening up client data. Without Anti-Virus Software, Spam-Filtering and Web-Filtering Software in place, these could prove fatal for any organisation.

Here at Profile, we’ve compiled our 4 top tips to share with your users for identifying the warning signs of a cyber- attack, to help protect you and your organisation online:

• Beware of online requests for personal information – don’t ever share.
• Check for legitimate email addresses/links – they may not be who they say they are.
• Watch out for spelling/grammatical mistakes – often a sure sign of a fake email.
• Avoid all contact that requests you to take instant action – check everything before doing! And definitely don’t open any attachments or links if you’re at all unsure.

As you are aware, IT security is crucial to keeping your business’ assets and reputation safe and secure. Profile offers and implements market-leading Anti-Virus Software, Spam-Filtering and Web-Filtering Software.

ESET Endpoint Protection is key to protecting your business from infections which can find their way onto your system through the network or users, and from harmful files that could come from downloads, email attachments or disguised as legitimate software. Whilst Symantec Solutions offer critical protection for every laptop, desktop and server in your business.

Make sure you have the right levels of protection to keep your system safer by making it harder for a threat to penetrate it.

Call us now on 08000 195 101, email sales@profile.co.uk or contact your Account Manager today to see how Profile can protect your business online.

– The Profile Team

Empower Your Workforce

A growing number of businesses are using mobile software to give employees the opportunity to work remotely to fulfil their roles wherever they are. The availability of such software allows staff members to stay productive, even when they are not working from the office, whilst offering them accessibility to the resources they require ensuring they don’t lose valuable time.

Priority ERP offers a vast portfolio of ready-to-use Mobile Apps for your staff working in the field. These apps empower employees with all Priority ERP functions and information from wherever they are. The wide array of apps available varies from Mobile Sales Forces, to the Warehouse App, Purchase Requisitions and all the way to an Employee Attendance App. These apps can benefit employees who are in the field, in meetings off-site, working on-site or in different locations etc.

On top of the ready-to-use apps included in Priority ERP, the functionality to create your own mobile app that fits your business’ unique needs and workflow is included. Although the ready-to-use apps may fit most of your requirements, due to specialised processes, you may need to create your own using the Mobile App Generator. Businesses can create their own app without needing IT support whilst also integrating directly into Priority ERP.

Call us now on 08000 195 101 or email sales@profile.co.uk today to see how Profile can help your business plan for the future.

– The Profile Team

Keep Your Business Mobile!

Keeping your business solution up-to-date is critical to the future success of your company. Mobile working has become a key feature of business continuity. Profile offers the latest technologies to ensure your organisation is prepared for evolving times.

Hosted Services & The Cloud

Being able to access your ERP Solution from anywhere, anytime and any device is essential in a world which is becoming increasingly more mobile. A Hosted Network will allow you to do just that, whilst also developing increased security and performance.

Pegasus Business Cloud enables access to a complete business solution from anywhere and you can rest assured that your financial and business operations will run smoothly without the added cost of purchasing or maintaining network hardware, software or data storage. Another key feature to Pegasus Business Cloud is being able to share information across your business, due to your software being hosted in the Cloud, facilitating your workforce to be able to work from anywhere. It’s simple to use and offers a way to modernise your business very quickly, whilst being cost-effective due to no large initial investment, just a monthly operational subscription.

Pegasus Web Xchange

Pegasus Web Xchange empowers your employees with the ability to work on the go with its enhanced features.

• Pegasus Mobile Sales can become an invaluable tool for your business by enabling your sales team to be able to operate whilst they’re on the road. The sales-person can showcase products to the customer, see stock availability, take the order, include special customer prices and send it securely back to the office to be authorised, ultimately shortening turnaround times and ensuring you get the deal signed on the spot.
• Payroll Self-Service is another feature which enables employees remote access to their personal data, pension information, holiday entitlement, payslips and P60s. Not only does this improve efficiency from its 24/7 access, it also reduces HR costs.

Call us now on 08000 195 101, email sales@profile.co.uk or contact your Account Manager today to see how Profile can help your business plan for the future.

– The Profile Team

ERP doesn’t need to be tied to a desk!

The last few weeks of evolving change has been a clear indicator of the importance of mobile working to business continuity. For many, the transfer to working remotely has left a clear indicator of how essential being able to work on the go has become for many businesses. ERP doesn’t need to be tied to a desk. Read on to see some of the Solutions Profile can offer to keep your business on the move.

Mobile Sales via Pegasus Web Xchange

Pegasus Mobile Sales can become an invaluable tool for your business by enabling your sales team to be able to operate whilst they’re on the road. The sales-person can showcase products to the customer, see stock availability, take the order, include special customer prices and send it securely back to the office to be authorised, ultimately shortening turnaround times and ensuring you get the deal signed on the spot.

Pegasus Mobile Sales is designed to work even if there’s no internet connection using cached data. Meaning that information on orders placed is stored on the mobile device right up until a network connection is found, facilitating your business further to run smoothly on the go in all conditions.

Priority Mobile Apps

Priority offers several ready-to-use apps that will enable your staff access to Priority functions and information wherever they are, perfect for those who operate in the field. Priority’s versatility within its portfolio of apps means that field sales reps to technicians to the delivery team, all have the ability to use certain functions whilst they work on the move. Priority’s Mobile App Generator also enables organisations to create custom apps to cover some of your business’ unique needs that off-the-shelf apps might not be able to. It’s that easy to create custom apps, you won’t have to involve your IT Support or Development Team either.

Call us now on 08000 195 101, email sales@profile.co.uk or contact your Account Manager today to see how Profile can help your business plan for the future.

– The Profile Team